Student-Athlete Leadership Summit Next Steps
Welcome to the Student-Athlete Leadership Summit Next Steps guide! We are thrilled to be hosting your event and are excited to help you prepare for an empowering and engaging day. Below, you’ll find essential information and recommendations to ensure a successful summit.
BEFORE THE EVENT
SPEAKERS
Stephen Mackey will MC and facilitate the day. Additionally, we suggest having a representative (Athletic Director, Superintendent, or other Administration) kick off and conclude the event with a few short words. We will host 3-4 teaching sessions depending upon our timeline. We have a list of available speakers with unique expertises and experiences with their own speaking fees that can teach alongside of Stephen Mackey that day. Feel free to reach out to us directly if you feel like you like to explore what this could look like.
We can also accommodate speakers from the district, whether that be alumni or guest speakers the district has at their disposal.
We can also fill other teaching sessions with panel discussions/interviews. Examples of this would be interviews with recent graduates, upperclassmen, or alumni.
Attendee Materials
and T-Shirts:
Students should have name badges. These can be done simply with just a paper nametag or can be done with a lanyard and conference style namebadge.
Students will need something to write on and write with. Our team can provide a Leadership Journal for the day that can be downloaded from the link below. This journal can modified and co branded with the districts logos as well. We just ask that you do not modify the 2Words logo. Contact us with any questions.
Custom Leadership Team Tshirts are also a great addition to the day, but not necessary. Custom Leadership Team T-shirts can also enhance the experience.
VENUE
Utilize spaces like the gym, cafeteria, or a community venue (such as a church) that can accomidate students standing up and participating in competition games. Round tables and chairs are needed for fostering better group discussions, rather than auditorium-style seating.
THEME AND GAMEPLAN
It is helpful to identify a guiding theme for the day. We will also take time at the end of the event to create a custom call to action for students. For instance, students may pledge community service or commit to implementing what they’ve learned back at their campuses.
PRIZES
Prepare 12-20 small prizes (valued at $25 or less) for winners of competition games through out the day. Additionally, offer one grand prize that can be evenly split among the athletes at one table. We recommend something with a total value of $400+ and that is easy to divide up.
TECHNOLOGY & MEDIA
Be prepared to provide an HDMI connection for the presenter’s Mac computer. Lavalier microphones and handheld microphones will be required for the speakers also.
LUNCH AND SNACKS
Opt for box lunches or items from local sponsors that are easy to eat quickly. An Example of this would be a box lunch from Chick-fil-A or Whataburger. Snacks and treats can be placed on tables as well. Have waters and drinks readily available through out the day.
DECORATIONS
Add table decorations like jerseys, balls, and helmets, as well as stage decorations, signage, and a personalized Student-Athlete Leadership Team logos to enhance the conference like feel and setting.
TABLE ARRANGEMENTS AND
STUDENT ARRIVAL/PLACEMENT
Arrange round tables with 6 to 8 student athletes each, along with one adult Table Facilitator. We recommend having a seating chart or method of placing them as they arrives that mixes students from different campuses/sports to to allow them to experience different perspectives and meet new students.
We recommend having students arrive 30 minutes prior to the start of the event. Place Table numbers on each table where they can be visible by students as they arrive.
ADULT TABLE
FACILITATORS
Place one adult at every table. This can be a community member, coach, admin or even board member. Their role is to help facilitate dialogue not be a secondary teacher. Discussion time is intended to hear and receive students feedback. We ask that they come prepared to help the students stay on track and keep any one student at a table from speaking too much or too little.
Facilitators should arrive early so that they may greet students as they arrive.
AFTER THE EVENT
DEBRIEF
Consider gathering feedback from students and adult leaders through a post-event survey.
This can help influence how your team might make adjustments for future events and provide valuable feedback to sponsors of the event.
